1. Secure Email PLUS - email encryption & tracking
What you Get
Secure Email Communication
- Enables professionals to securely send and receive encrypted email and documents outside the organization by leveraging their existing use and familiarity with the number one method for business communication today – email.
- Provides a branded end-to-end encrypted email communication channel that uses the same security technology as internet banking
- Professionals can now say in an email what they would say in person or by phone.
Message Tracking, Proof, & Non-repudiation
- Email is guaranteed-delivered and prevents statements such as “I never received it”.
- Tracks and proves when an email and attachment is received, read, replied to, forwarded, deleted or printed.
Brilliantly Simple
Don’t give up basic email. Transform it yes. Change it no.
Email2 understands that email users prefer to stay with their familiar email applications and simply don’t want to learn something new – even if the result is securing confidential information.
Now professional services staff and their clients don’t have to swap out familiarity and simplicity for security. In fact, Email2 insists that you continue to use your existing email addresses and programs – just the way they are.
- Email Encryption Plus works the way staff and clients work today so professionals don’t have to give up or change their basic email
- Works with any email program and is as easy to use for staff and external recipients as remaining with their familiar email applications and mobile devices – including MS Outlook and Exchange, Blackberry, iPhone
- Wraps around any existing email so there’s no new software to learn and deploys in minutes meaning encryption will actually be supported and adopted by staff and external recipients
- Allows for scalable and flexible deployment that can be adopted by a single department or throughout the entire organization.
Significant Cost Savings & Productivity
Pays for itself on day 1. On day 2, you’re saving money.
With Email Encryption Plus, staff can send, receive, and track secure emails and attachments anywhere, anytime and have instant access to a straightforward alternative to other inefficient and expensive methods of communicating confidential information.
The following benefits focus on cost savings, but the same benefits also significantly
reduce the organization’s environmental footprint and
increase efficiencies.
- Email tracking capabilities and guaranteed message delivery reduces Accounts Receivable payment cycles by at least 3 days by proving when a message was received and read. Eliminates statements such as “I never received it”. Decreases costs associated with collection communication and sending notices, and increases cash flow.
- Significantly reduces costs associated with printing and reprinting of documents, for example when collaborating on confidential draft documents, or printing information such as surveys, forms, or documents for paper delivery outside the organization. This includes a reduction in labour costs associated with manual processes, paper, printer, ink, and IT printer support costs.
- Significantly reduces costs associated with regular use of mail or couriers to communicate confidential information. This includes a reduction in labour costs, envelopes, paper, stamps, and expensive courier costs. Email Encryption Plus’ tracking features also eliminates the need for follow up to confirm that the information was received.
- Sending an email decreases the need for confidential phone conversations which can only be held during business hours. Reduces costs relating to phone infrastructure and maintenance, long distance calls, voicemail retrieval, and the inefficiencies and additional labour costs attached to the all-too-common communication method known as ‘phone tag’.
- Increases efficiencies and cost savings by establishing logs of communication between staff and external recipients and eliminates the cost and errors of manual data entry by staff to document and record situations and conversations.
- Reduces the costs associated with staff office overhead required for conducting business during normal business hours. Now email can be deployed to securely communicate with customers or answer confidential customer queries anytime, anywhere – including remotely in a home office after business hours. Staff no longer have to be ‘bum in seat’ in the office to greet in-person visitors during normal business hours – such as with public sector organizations.
- Shortens business cycles by leveraging and increasing productivity from staff who work additional hours outside of business hours or weekends by providing them with the ability to securely communicate on the fly using their email programs or mobile devices. Now staff don’t have to wait for business hours to conduct an in-person meeting or use the phone to communicate confidential information and can securely send and receive (and track) highly sensitive email and attachments anytime, anywhere. Provides the same productivity benefits for staff who may be working from home unexpectedly, and prevents interruption of communication flow and conducting business.
Email Encryption Plus cost savings when compared to all other email encryption products available:
- Virtually eliminates expensive encryption project and deployment costs. When compared to all other encrypted products available, Email Encryption Plus offers instant deployment by both staff and external recipients, without learning new software or requiring IT support. No long deployment projects or IT costs and resources are required
- Eliminates product training for staff and virtually eliminates product support and maintenance fees. Staff and external recipients are up and running instantly with a user-friendly and intuitive experience. Email2′s Support Team hardly ever hears from Users. Secure email and tracking is easy to use – and it works!
- Sustains clear email encryption return on investment when staff and clients don’t revolt against the solution as happens more often than not with other products. With Email Encryption Plus, the deployment is supported by both staff and external recipients, which means they will actually adopt this encryption solution.
Mitigate Risk of Breach of Privacy
Helps address compliance with HIPPA, SOX
- Mitigates the risk of breach of privacy of client confidential information.
- Addresses compliance with privacy and technical standards legislation such as HIPPA, SOX.
- Tracking and guaranteed-delivery of messages addresses non-repudiation.
Anytime, Anywhere Access
From desktop. To webmail. To mobile.
Email2’s key differentiator is the seamless integration with an organization’s existing email programs and mobile phones such as MS Outlook® and MS Exchange®, Blackberry®, iPhone®, as well as external or Guest User’s individual personal email programs such as Gmail® or Yahoo®.
- MS Outlook Toolbar allows users to send and receive secure email and attachments seamlessly alongside basic email.
- The web-enabled Secure Message Center allows users to access and send and receive secure messages via any browser.
- The Secure Mobile App allows users with a mobile phone, tablet or other web enabled mobile devices to automatically be directed to a secure mobile browser version of the Secure Messaging Center resulting in no changes to the way a sending or receiving User uses their mobile device.
- Private data is not stored on mobile devices and ensures that confidential information is protected, even if a mobile device is lost.
Email Encryption Plus – Optional Feature Add-ons
2. Data Leak Prevention – enhanced security
Data Leak Prevention is bundled with Email Encryption Plus and all its benefits
Content, Data Leak & IP Protection
- Instantly retracts email messages – even after the message has been read.
- Includes permission settings to prevent a recipient from replying, forwarding, saving or printing an email and attachment.
- Protects business transactions conducted via email by creating audit-able and retrievable business records should a dispute arise.
Compliance & Enhanced Security
- Provides enhanced email security for extra protection that confidential information won’t fall into the wrong hands
- Prevents data leaks and mitigates the risk of breach of privacy of client confidential information
- Addresses compliance with Privacy and National and State Technical Security Safeguard Standards (HIPAA, SOX)
- Provides the option to include an additional layer of password protection for selected ultra-sensitive emails. Ensures that even email delegates can’t read the email
- Prevents emails from being sent unsecured if certain words or patterns are included in the email message
- Authenticates recipients by having them provide a unique identifier such as their SSN or birth date that authenticates their identity before they can access the secure email
- Provides additional tools for Administrators to manage corporate IT security and privacy policies.
3. Email Large Attachments & ‘Print to Secure Message’
Large File Attachments is bundled with Email Encryption Plus and all its benefits
- Now encrypted email can be used to send and receive any-size file attachments, so there’s no worry about sending that 10 MB file, or even that 100 MB file
- Bypasses file size & security limitation & quarantined policies set by external organizations or by individual recipients’ existing email applications – such as GMail or yahoo
- Eliminates the need for complicated FTP or external services such as DropBox
- Eliminates saturation of email inbox storage limit. No taxing of the network – reduces IT costs and overhead
- Provides storage, permissions, search and download functionality for file attachments
- Eliminates searching through an email inbox for a specific file
- ‘Print to Secure Message’ feature provides professionals with the unique ability to instantly ‘print screen’ what is viewed on screen – regardless of the length of the page or what application was used to view the information – and send the file via encrypted email.
Email Encryption Plus – Optional API Add-ons
4. Secure e-Forms – data workflow automation
Secure e-Forms is bundled with Email Encryption Plus and all its benefits
- Any form that is completed by clients or external partners can now be securely completed online
- Automatically accepts data input and very large attachments from clients directly from a website such as Benefits Enrollment or Medical History forms
- Provides the ability to receive internal notification by encrypted email when a form has been submitted. Allows staff and clients to securely exchange emails without divulging staffs email addresses
- Automates submission of client data into any third party application such as CRM, ERP or EMR
- Eliminates time-consuming interpretation of handwriting, data entry, and data entry errors
- Eliminates inefficient steps and resources for completing a form that include in-person visits, paper, phone, fax or courier use
- Reduces filing, archiving and eventual destruction of paper-based forms.
5. Secure e-Statements - automated content delivery
Secure e-Statements is bundled with Email Encryption Plus and all its benefits
- Secure e-Statements automates and securely delivers any kind of high volume emails and attachments overnight, that were previously sent by PDF, mail, fax, or courier
- Guaranteed-delivered confidential invoices, statements or notices are emailed directly to external recipient existing inboxes
- Provides proof that the notice was received by individual recipients. Prevents statements such as “Sorry, I never received it” or “It got stuck in spam” and significantly shortens payment and notification cycles
- Eliminates the need for building a secure portal where clients link through to a website and have to remember logins and passwords to access their information. Now, all relevant information is securely delivered via email or attachments to clients without the need for additional steps and linking outside their inboxes
- Supports green initiatives and provides an immediate savings of 80% or more by eliminating waste and costs associated with creating, printing, mailing or faxing invoices or notices.
6. Secure API Delivery – automated delivery to any third party
Secure API Delivery is bundled with Email Encryption Plus and all its benefits
- Automates secure archiving of all secure messages and file attachments sent and received to any third party email archiving compliance tools.
- Provides tools for administrators that include archiving segmentation per email domains and User Groups.
- Effectively indexes and preserves all secure messages in the archive in a decrypted format, regardless of the security level applied to secure messages. Ideal for heavily regulated industries and e-discovery.
- Works with all leading email archiving tools such as Barracuda Message Archiver, and all leading document management tools such as MS Share Point and OpenText.
Benefits – Email Encryption & Tracking
Secure Communication
- Branded end-to-end encrypted communication channel that uses the same security technology as internet banking
- Enables professionals to securely send and receive email and attachments outside the organization
- Professionals can now say in an email what they would say in person or by phone.
Easy to Use
- No need to replace or change the way staff and external recipients work with email, so encryption will actually be adopted
- As easy to use for staff and external recipients as remaining with their familiar email applications and mobile devices – including MS Outlook and Exchange, Blackberry, iPhone
- Wraps around any existing email so there’s no new software to learn and deploys in minutes
- Scalable and flexible deployment that can be adopted by a single department or throughout the entire organization.
Cost Savings, Efficiencies & Green Initiatives
- Decreases long distance phone calls for confidential discussions that could be had via email
- Reduces printing and reprinting when collaborating on confidential draft documents
- Reduces the use of in-person visits, phone (and phone tag), faxes, mail and couriers to communicate confidential information
- Reduces the overhead of staff who must be in the office to greet in person-visitors – such as public sector organizations. Now email can be deployed in a home based office to answer confidential customer queries.
Client Services
- Increases customer support and services by providing a secure alternative to phone calls and in person visits customers can only make during an organization’s business hours.
- Eliminates telephone tag and allows for 24/7 asynchronous private conversations with clients and external recipients (does not require that all parties involved in the communication be present and available at the same time)
- Provides disabled or ill customers who may be unable to use the phone or attend in person meetings, with a secure communication alternative.
- Increases client confidence by adopting a straightforward email encryption solution that ensures their private information will only be seen by intended recipients
- Increases customer responsiveness by reducing delays and queues
- Our customers can promote the use of Email2 products as a differentiator and unique value proposition to existing and prospective clients.
Tracking, Proof, & Non-repudiation
- Email is guaranteed-delivered – and can be proven.
- Tracks and provides proof when an email and attachment is received, read, replied to, forwarded, deleted or printed.
Content, Data Leak & IP Protection (add-on feature)
- Instantly retracts email messages – even after the message has been read.
- Includes permission settings to prevent a recipient from replying, forwarding, saving or printing an email and attachment.
- Protects business transactions conducted via email by creating auditable and retrievable business records should a dispute arise.
Compliance & Enhanced Security (add-on feature)
- Provides enhanced email security for extra protection that confidential information won’t fall into the wrong hands
- Prevents data leaks and mitigates the risk of breach of privacy of client confidential information
- Addresses compliance with Privacy and National and State Technical Security Safeguard Standards (HIPAA, SOX)
- Provides the option to include an additional layer of password protection for selected ultra-sensitive emails. Ensures that even email delegates can’t read the email
- Prevents emails from being sent unsecured if certain words or patterns are included in the email message
- Authenticates recipients by having them provide a unique identifier such as their SSN or birth date that authenticates their identity before they can access the secure email
- Provides additional tools for Administrators to manage corporate IT security and privacy policies.
Benefits – Email Large Attachments & ‘Print to Secure Message’ (PSM)
Benefits – e-Forms
- Any form that is completed by clients or external partners can now be securely completed online
- Automatically accepts data input and very large attachments from clients directly from a website such as Benefits Enrollment or Medical History forms
- Provides the ability to receive internal notification by encrypted email when a form has been submitted. Allows staff and clients to securely exchange emails without divulging staffs email addresses
- Automates submission of client data into any third party application such as CRM, ERP or EMR
- Eliminates time-consuming interpretation of handwriting, data entry, and data entry errors
- Eliminates inefficient steps and resources for completing a form that include in-person visits, paper, phone, fax or courier use
- Reduces filing, archiving and eventual destruction of paper-based forms.
Benefits – e-Statements
- Secure e-Statements automates and securely delivers any kind of high volume emails and attachments overnight, that were previously sent by PDF, mail, fax, or courier
- Guaranteed-delivered confidential invoices, statements or notices are emailed directly to external recipient existing inboxes
- Provides proof that the notice was received by individual recipients. Prevents statements such as “Sorry, I never received it” or “It got stuck in spam” and significantly shortens payment and notification cycles
- Eliminates the need for building a secure portal where clients link through to a website and have to remember logins and passwords to access their information. Now, all relevant information is securely delivered via email or attachments to clients without the need for additional steps and linking outside their inboxes
- Supports green initiatives and provides an immediate savings of 80% or more by eliminating waste and costs associated with creating, printing, mailing or faxing invoices or notices.
